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Click here to download the 2003-2004 ASDA Annual Report (Acrobat PDF). NOTE: You will need Adobe Acrobat Reader in order to view this file. To download Acrobat Reader click here. |
Corporate governanceThe ASDA BoardThe ASDA Board is responsible for ensuring the Agency operates in accordance with the ASDA Act 1990. The Board must be comprised of a Chairperson, Deputy Chairperson, the Chief Executive and at least three other members. All Board members are eligible for re-appointment. ASDA held Board meetings on:
In addition, ASDA held six Board telephone conferences on:
Figure 10: ASDA Board Details as at 30 June 2004
DCITA representative Sally Basser also attended ASDA Board meetings as an observer. ASDA Board members
Audit CommitteeThe Agency’s Audit Committee was appointed by, and reported to, the Board. Jennifer Clark chaired the ASDA Audit Committee while Gabrielle Trainor was appointed to the Audit Committee on 25 November 2003 after Dr Andrew McLachlan retired from his committee position on 2 September 2003. The Board acknowledged Dr McLachlan’s commitment and contribution to the Audit Committee over the past three years. The Chief Executive continued as a member of the Audit Committee. The ANAO along with the Agency’s Internal Auditors, Acumen, also attended committee meetings. Figure 11: ASDA Audit Committee details as at 30 June 2004
Senior management staffJohn Mendoza – Chief ExecutiveMr Mendoza is responsible for ASDA’s overall operation. Kim Terrell – General Manager, OperationsMr Terrell manages the implementation of the Deterrence plan and elements of the International Response plans. Anne Gripper - General Manager, Strategy and SupportMs Gripper manages the implementation of the Business Improvement, People and elements of the International Response plans.
ASDA’s senior management team (left to right) Anne Gripper, John Mendoza and Kim Terrell.Management committeesExecutive meetingsThe executive committee and program managers met weekly to discuss issues impacting the agency. Actions and outcomes of this meeting are regularly communicated to staff, the Board and the Minister’s Office. The ASDA CouncilThe ASDA Council is a quarterly forum that involves executive, program managers, process facilitators, state coordinators and relevant staff as required. The council meetings reviewed the deployment and implementation of the operational plans, key projects and the progress towards achieving KPI targets. ASDA coordinates its day-to-day business through operational forums including, but not limited to:
Staffing overviewASDA employed 54.86 full-time equivalent (FTE) staff at 30 June 2004. Of these staff approximately 300 (11.27 FTE) were casuals employed to undertake sample collection activities on a part-time basis. ASDA employed 11 full-time Drug Control Officers. Strategic and operational plansASDA’s Strategic Plan for 2001-05 was approved by the then Minister for Sport and Tourism, The Hon. Jackie Kelly MP, in September 2001. The Minister for Art and Sport, Senator the Hon. Rod Kemp, approved the Agency’s 2003-04 Operational Plan. ASDA’s Strategic Plan is at Appendix H. Reporting complianceASDA identified and complied with applicable laws pertaining to its business and operations. The Annual Report was produced in accordance with:
The report addresses ASDA’s activities, performance and challenges in relation to the four strategic breakthrough issues from the Strategic Plan and Operational Plan deliverables. Legislative and regulatory requirementsThe powers of the Minister as specified under the ASDA Act 1990 appear at Appendix I. The objects, functions and powers of the Agency under the ASDA Act 1990 appear at Appendix J. The Agency’s performance in relation to the PBS outcomes and outputs are at Appendix K. The resource allocations against the outcomes as detailed in the PBS appear at Appendix L. Ministerial directionsThe Agency received one Ministerial direction, from the then Minister for Communications, Information Technology and the Arts The Hon. Daryl Williams MP, on 2 February 2004 relating to the consultation process for the National Code of Practice for the Construction Industry and the Commonwealth’s Implementation Guidelines. Ecologically sustainable development and environmental performanceThe following information is supplied in accordance with section 516A of the Environment Protection and Biodiversity Conservation Act 1999. Sub-sections 8(1) and 8(3) of the Act require Commonwealth agencies to publish:
Activities and administration of legislation in accordance with ESD principlesSection 3A of the Environment Protection and Biodiversity Conservation Act 1999 sets out the principles of ESD. ASDA has considered these principles in relation to its activities and administration of legislation and assessed that the implications are minimal. The main effect the Agency has on the environment is the energy consuming impact of its four office spaces and 10 leased vehicles. Measures taken to minimise environmental impactASDA operates offices that remain well lit during the day on safety and security grounds. ASDA considered expenditure to upgrade lighting and air conditioning in its buildings. ASDA implemented the following measures to minimise its environmental impact:
ASDA’s analyses its energy use annually to find ways of achieving further efficiencies. Equal employment and opportunityWorkplace harassment officers were selected and will attend training in early 2004-05. The workplace survey indicated that staff did not believe age, gender or ethnicity were barriers to advancement at ASDA. Ethical standardsASDA staff members have a statutory obligation to be ‘fair and just’ and ‘act according to substantial justice’. The principles of fairness, natural justice and transparency are applied to all internal processes in ASDA and flow on to dealings with clients. As a regulator of doping-free sport, ASDA sets high ethical standards for itself. These are articulated in the ASDA values and behavioural statements. As a regulator of doping-free sport, ASDA sets high ethical standards for itself.A code of conduct for all drug control staff is included as part of employment terms and conditions. No reports of behaviour inconsistent with the code of conduct were reported. Confidentiality and privacy agreements are also maintained for all staff and Board members. Board members are required to declare all financial and other interests annually. Occupational health and safety (OH&S)The following information is supplied in accordance with section 74 of the Occupational Health and Safety (Commonwealth Employment) Act 1991. ASDA maintained a safe workplace environment by adhering to OH&S policies and practices. OH&S committee and policiesASDA does not have a separate OH&S committee and policies. The Workplace Relations Committee, which met 10 times, undertakes this role as part of its functions. The committee consulted with employees on matters affecting them, including staff development, accommodation, occupational health and safety, workplace diversity, employment of non-ongoing employees, resource allocations and workload issues. Health and Safety representativesEach ASDA office has at least one health and safety representative. Representatives in all offices undertake refresher training as required. Accidents and dangerous occurrencesThere were no accidents or dangerous occurrences that required notification under section 68 of the Act occurred during the year. Investigations, directions and noticesThere were no investigations conducted by Comcare under section 41 of the Act nor were any directions or notices given. A planned OH&S audit of all offices will proceed in early 2004-05. Issues relating to air quality and noise within the Canberra office were on going. Negotiations with the building owners to rectify the air-conditioning issues are a priority for 2004-05. A planned office refurbishment was cancelled due to reductions in income. Discretionary grantsASDA provided no discretionary grants. Freedom of information (FOI)ASDA received and actioned one FOI request. Risk management and fraud controlASDA’s Risk Management Strategy covered the following activities:
ASDA investigated no cases of fraud in 2003-04. Social justice and equityASDA recognises the importance of ensuring clients have equitable access to its range of services. Provision of informationThe ASDA web site outlines information about the Agency and its operations. ASDA’s publications are written in plain English and are regularly reviewed to ensure clients understand the information presented. Commonwealth disability strategyASDA maintains guidelines for the drug testing of disabled athletes as part of its field service procedures. These procedures inform ASDA staff on athlete notification and sample collection techniques for specific disability types. ASDA communicated with disabled people and athletes via its various education resources. The Agency employed specialists to deliver education to some disability groups and maintains a register to allow disabled athletes to make formal complaints regarding ASDA’s services. Australian Government BrandingASDA received notification from DCITA that all government departments and agencies were to adopt the Australian coat of arms as their logo. In June 2004 ASDA applied to the Department of Prime Minister and Cabinet for an exemption in relation to this requirement. As at 30 June 2004 this application was being considered. |
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© Copyright ASDA 2004 | ASDA Homepage Australian Sports Drug Agency | PO Box 345 DEAKIN ACT 2600 Phone: +61 (0)2 6206 0200 | Fax: +61 (0)2 6206 0201 | Email: asda@asda.org.au | |||||||||||||
